Procurement Assistant, Poole Office

August 6th, 2021

Are you looking to join a thriving interior design business & do you have procurement & accounts experience?

We are looking for an energetic person to support the day-to-day operations of our busy and growing business. Your job will be to provide support to our teams and co-ordinate daily administration tasks across our procurement, logistics and finance departments. Your role will be responsible for running a stock control system to ensure stock is ordered and managed effectively. You will provide a key link to various functions within the business ensuring clear communication is maintained at all times.

We believe a successful procurement assistant should be enthusiastic, highly organised and able to multitask with ease. Key tasks for this role include updating spreadsheets, preparing schedules, co-ordinating the team, liaising with clients and contractors. Our ideal candidate will have prior experience as a procurement assistant or worked within an accounts department. Also must have an understanding of business processes and some logistical co-ordination. Technical skills need to include familiarisation with MS Office (Word, Excel and Power point) and knowledge of an accounting software or warehouse management package will be advantageous.

Responsibilities

  • Good knowledge of preferred suppliers and negotiate good terms
  • Keep logs and records of warehouse stock, executed orders etc.
  • Data entry to stock control system & CRM
  • Prepare accurate reports for upper management
  • Follow procurement procedures and streamline processes
  • Order items and track committed spend through our purchase order process
  • Organise and accept deliveries, working alongside our logistics team
  • Assist the accounts department with processing payments, VAT invoices and filing
  • Gather shipping documents for customs clearance and compliance
  • Answer and redirect phone calls
  • Handle queries from managers and employees

Requirements

  • Proven experience as an administrator or procurement assistant
  • Excellent organisational, co-ordination and time-management skills
  • Collaboration and coordination within internal and external team members to ensure efficiencies within the purchasing process
  • Able to prioritise workloads, tracking multiple processes
  • Experience with shipping goods from outside the UK is desirable
  • Perform well under pressure, with a flexible ‘can do’ attitude
  • Use own initiative, working with little supervision
  • Strong interpersonal, written and oral communication skills
  • Experience in customer service would be appreciated
  • Basic understanding of business processes to support the accounts department
  • Maintain a high level of accuracy in preparing and entering information, with strict confidentiality and an eye for detail

Full time Permanent 40 hours per week
Salary dependant on experience.

Please submit CVs including references using the form below or by emailing info@jigsawinteriordesign.com, with the reference ‘Procurement Assistant’, and we will get in touch with the successful candidates to arrange interviews. Salary to be negotiated based on level of experience and discussed prior to interview offer.

No agencies. 

Thank you and good luck!

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